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Jefferson

Executive Assistant

As a successful family-owned company on a path to global growth, the Brose Group offers challenging responsibilities and exciting career opportunities to performance-driven, skilled specialists with solid professional knowledge and proven career expertise who wish to contribute to our company’s success.

Your Job Specification

  • Provides administrative support to the Plant Manager, including but not limited to scheduling internal and external meetings; booking complex travel arrangements, compiling expense reports; communicating information on behalf of the plant manager to office staff; and other duties as requested. In addition, assists other managers and office staff with meeting organization and travel arrangements.
  • Serves as the communication representative for Brose Jefferson. Distributes corporate information and posts as required. Gathers information and prepares articles for NAFTA newsletter. Utilizes the BBC to share information specific to Brose Jefferson, including the emergency plan, hotel information, plant presentation, and other relevant information.
  • Facility management - manages and oversees the cleaning services at the plant, assuring compliance with the scope of work, communicating the need for weekend work, arranging for special cleanings, etc. Obtains quotes and arranges for facility maintenance related to painting and coordinates activities based on plant production schedule.
  • Maintains and orders all office supplies for the office and certain items for the plant floor. Prepares and submits IPs for long-term annual services at the plant. Approves invoices associated with the services and purchase orders.
  • Coordinates special events at the plant as needed, such as off-site management meetings, large-scale events that include catering, selecting vendors and makes decisions on details for the events. Plans accordingly for visitors at the plant to arrange for appropriate hospitality.

Your Profile

  • Bachelor's degree or Associate's degree from a college, university or technical school
  • 5 years minimum applicable job experience in similar level and industry.

Holly Konja